Lettings — Agreement

Terms of Business & PIQ

Residential Lettings & Property Management agreement plus Property Information Questionnaire (2026 — Renters’ Rights Act compliant).

Parties & Property

Landlord full name(s)*

Email*

Property address*

Landlord correspondence address (if different)

Home telephone

Mobile

Business telephone

Property Details

Tenure

Leasehold — unexpired term

Managing agent (if applicable)

Managing agent contact

Initial rent (£ per calendar month)*

Furnished / Unfurnished / Part furnished*

Pets policy

Council tax band

Instruction

Type of management service*

Agency basis*

Any known repairs, works or issues that may affect the letting

PIQ §1 — Landlord Details

Full legal name(s) of landlord(s)

Company name (if applicable)

Company registration number

Correspondence address

Email address

Telephone (primary)

Telephone (secondary / mobile)

UK-resident landlord?

HMRC approval / authority to deduct tax (if not UK-resident)

HMRC NRLS approval number

National Insurance number

Photo ID provided

Proof of address (within 3 months)

Company documents provided (if applicable)

PIQ §2 — Property (Material Information)

Full property address (including postcode)

Property type (Detached / Semi / Terraced / Flat / Studio / Other)

Number of bedrooms

Number of bathrooms / WCs

Floor level

Total floor area (approx m²)

Year of construction (approx.)

Freehold or leasehold?

Leasehold — unexpired term

Leasehold — annual ground rent (state peppercorn / £0)

Leasehold — annual service charge

Council tax band

Local authority / borough

Current EPC rating (A–G)

EPC expiry date

Listed? (Yes/No — if yes, Grade)

Conservation area?

PIQ §2 — Utilities & Services

Electricity meter type

Gas supply present?

Water meter installed?

Sewage / drainage

Internet / broadband availability

Heating system type

Parking provision

Outside space

PIQ §2 — Material Facts & Known Issues

Flood risk (within last 10 years)?

Subsidence or structural movement?

Japanese knotweed present or adjacent?

History of damp or mould?

Any ongoing disputes with neighbours?

Shared access, rights of way, or covenants?

Planning applications affecting the property?

Subject to any Article 4 direction?

Used as a cannabis farm / for illegal activity?

Notices / orders / improvement notices from the council?

PIQ §3 — Safety Certificates

Gas Safety Certificate in place?

GSC expiry date

EICR in place?

EICR date of issue

EICR — any C1 or C2 works outstanding?

EPC in place?

Smoke alarms installed on every floor?

CO alarm installed? (state rooms)

Furniture complies with Fire Safety Regs 1988?

Legionella risk assessment carried out? (date)

Asbestos survey carried out (if pre-2000 build)?

PIQ §4 — Letting Details

Proposed advertised rent (£ per calendar month)

Is property currently tenanted?

If tenanted — existing APT or prior AST?

Current tenancy start date

Property available from (if vacant)

Furnished / Unfurnished / Part furnished

Keys available? (minimum 2 sets required)

Preferred tenant type (cannot exclude DSS/children under RRA 2025)

Pets considered

PIQ §4A — Deposit, Guarantor, RGI & Contractors

Deposit holding election

If Option C — DRS mandate

Guarantor policy (tick all that apply)

GRS approval basis

Rent Guarantee Insurance

Routine maintenance (up to £500 inc. VAT)

Authorise Numan to instruct emergency repairs immediately (statutory)

Preferred contractors (name, trade, contact — leave blank if none)

PIQ §5 — HMO (if applicable)

Is the property an HMO?

Number of occupants / letting rooms

HMO licence held? (state number & expiry)

Licence issued by (local authority)

Any conditions attached to the licence?

Fire safety equipment installed

Is the HMO subject to additional licensing?

PIQ §6 — Ownership & Financial

Is the property mortgaged?

Consent to let obtained from lender?

Name of mortgage lender

Owned in sole or joint names (all owners must sign if joint)

If owned via company / trust — name

Buildings insurance policy in force? (insurer name)

Has insurer been notified of letting?

Preferred bank for rent remittance — bank name, account name, sort code, account number

PIQ §7 — Additional Material Information

Any additional material information for prospective tenants

Declarations & Signatures

Landlord declarations confirmed (all 18 statements)Yes

Landlord / client — printed name

Landlord signature date

Numan representative — printed name

Numan rep signature date

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